Administrative Coordinator

Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas Health at Fort Worth

Division: HSC-Provost & Exec VP

Sub Division-Department: HSC-Texas Coll of Osteopathic Med

Department: HSC-Physician Assistant Studies-300840

Job Location: Fort Worth

Salary: Salary commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

Founded in 1997 and located in the heart of Fort Worth's Cultural District for more than 25 years, the Department of Physician Assistant Studies at HSC is home to the Master of Physician Assistant Studies (MPAS) program. Our program has a long history of preparing skilled, compassionate physician assistants who make a meaningful impact in their communities. Through a commitment to academic excellence, Interprofessional Education, and hands-on experiential learning, students gain the knowledge, confidence, and clinical experience needed to succeed in one of the nation's top healthcare professions. Strong performance on the national certifying exam reflects our dedication to student success and preparing graduates to excel as healthcare providers.

Position Overview

Provide midlevel administrative support by drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, providing course support, or providing information to internal and external customers.

Minimum Qualifications

Bachelor's degree and one year of related experience; or any equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Considerable knowledge of general office procedures and practices.
• Knowledge of University policies and procedures related to the area of assignment.
• Skill in making mathematical calculations and computations.
• Ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to establish and maintain good working relationships.
• Ability to communicate effectively orally and in writing.
• Ability to work without close supervision. Knowledge of safe working procedures related to work performed.

Preferred Qualifications

• Strong Microsoft Office skills. Former experience in higher education.
• Previous experience with eValue and EIS.

Job Duties

• Provide administrative support to specified faculty and course directors.
• Assist with both didactic and clinical year duties in various software systems, including specialized performance tracking program, the academic performance system, and by other means.
• Assist with OSCEs by reserving rooms, and monitoring testing to assure time schedule is kept and test materials and documents are maintained in order.
• Supports Senior Seminar course, including scheduling, rooms, simulated patients, meals, testing, coordinates student volunteers, maintains the flow of the course, continuity of education and testing for the students.
• Provide front office reception. Greeting visitors and providing office reception, answering phones and inquiries, provide program information to interested parties; take messages as required and forward as appropriate.
• Provide oversight of medical teaching supplies in department, including requesting, organizing, inventory and assisting faculty with such supplies.
• Coordinates and tracks property management within the department to include annual PCR submissions. 
• Receive and track professional references and credentialing documents for faculty/Chair. Files documents appropriately.
• Coordinate and schedule exit interviews. Prepare documents for exit interviews. Ensure documents are completed for graduating students to include summative evaluations and class data sheets. Prepares and coordinates graduating students licensing documents for Texas Medical Board.
• Collaborates with Career Services to host annual career fair.
• Serve on various departmental committees as appointed. Provides support to assigned departmental committees.
• Various clerical duties (to include but not limited to copier management, business cards, signage, PA Studies correspondence, work orders, scanning, mail distribution, timekeeping verification, special projects, etc.) Other tasks and duties as assigned by supervisor. 

Physical Requirements

• Communicating with others to exchange information.
• Sedentary work that primarily involves sitting/standing.
• Repeating motions that may include the wrists, hands and/or fingers.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday-Friday, 8:00am-5:00pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.