Administrative Specialist
Administrative Specialist
- 513176
- Denton, Texas, United States
- Staff
Title: Administrative Specialist
Employee Classification: Administrative Specialist
Campus: University of North Texas
Division: UNT-Provost
SubDivision-Department: UNT-College of Lib Arts & Soc Sci
Department: UNT-English-121600
Job Location: Denton
Salary: $16.5k+. Commensurate with experience. 20 hrs/wk
FTE: .500000
Retirement Eligibility: TRS Eligible
About Us - Values Overview
Department Summary
The study of English language and literature provides students with an intellectual foundation that will permanently enrich their lives and prepare them for a wide variety of professional paths. Our department features courses in British, American, and anglophone literature; in the art of poetry, fiction, and creative nonfiction; and in rhetoric and composition. All of these classes foster intellectual independence and help students to develop the skills of thinking critically, reading deeply, and writing dearly.
Position Overview
To provide support to the Director of Creative Writing. This person coordinates UNT Visiting Writer Series and the annual UNT Rilke Prize, and personally attends to all aspects of every speakers visit.
Minimum Qualifications
Associate's degree and three years of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.
Knowledge, Skills and Abilities
Exceptional customer service skills. Intermediate Microsoft Office skills. Knowledge of accounting/budgeting procedures. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function.
Job Duties
- Administrative Assistant to Director of Creative Writing. Provides support to creative writing faculty.
- Manages the annual 10,000 Rilke Prize from submissions to culminating events. Fields inquiries about the UNT Rilke prize.
- Coordinates the UNT Visiting Writers Series. Liaison with incoming guest speakers. Coordinates speakers itinerary with faculty, schedules dates, arranges speaker payments, lodging, flights, and transportation.
- Coordinates campus events including arranging venues, set up, bookstore sales, photographs events, recording events, and creating audio files for students and faculty.
- Designs posters, flyers, and social media images for visiting writers series, Rilke prize, and other events. Works with university marketing and local news outlets to publicize events.
- Manages creative writing website calendar and updates departmental webpage with creative writing event listings. Posts events on departmental website and social media accounts. Manages information on creative writing webpages and faculty listings.
- Coordinates advertising schedule and deadlines. Designs ads for creative writing and the Rilke prize for national magazines; arranges payments for advertisements by purchase requisition.
- Fields inquiries about creative writing, UNT Visiting Writers Series, and UNT Rilke Prize.
Physical Requirements
- Communicating with others to exchange information.
Environmental Hazards
- No adverse environmental conditions expected.
Work Schedule
20 hrs/wk. Typically 4 hrs/day x 5 days/wk. Some after-hours events required. On-campus only.
Driving University Vehicle
No
Security Sensitive
This is a Security Sensitive Position.
Special Instructions
Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. This is a part-time role (20 hrs/wk).
Benefits
For information regarding our Benefits, click here.
EEO Statement
The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.
