Title: Administrative Specialist

Employee Classification: Administrative Specialist

Campus: University of North Texas

Division: UNT-VP Finance & Admin

SubDivision-Department: UNT-Police Services

Department: UNT-Police Services-152500

Job Location: Denton

Salary: 42,815.76

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview:

Department Summary

Working with the UNT Police Department will be an experience you won’t get elsewhere. The UNT campus, including our police department, is a tight-knit and inclusive community that supports our diverse students, faculty, and staff. With nearly 47,000 students, UNT is the third largest university in Texas. Many of our officers are UNT graduates or students because we highly value education and training. That emphasis led our department to a rare dual accreditation, showing both our concern for our community and our dedication to professionalism.

Our 47 state-certified police officers enforce municipal and state laws and UNT policies while providing service to campus 24 hours a day, every day of the year.

The department has full law enforcement jurisdiction within the UNT campus, city of Denton, and any county where UNT maintains property. We proudly serve these areas, taking time to get to know our community and partnering with them to provide a safe environment for their learning and professional development.

Position Overview

This position is responsible for entering purchase requestions in UNT Marketplace, ensuring the requisition is turned into a Purchase Order and follows up as needed. This position is also responsible for all accounts receivables and payables. Additionally, this position prepares and submits special event IDTs to the UNT departments and invoices outside entities; tracks IDT receivables and payables; processes invoices for all POs and Blanket POs and payments; and various other Administrative Specialist duties as needed.

Minimum Qualifications

Associate's degree and three years' of moderately responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

• Exceptional customer service skills.
• Intermediate Microsoft Office skills. Strong Excel skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

Required License/Registration/Certifications

Job Duties:

• Purchase requisitions processed and entered in UNT Marketplace accurately. Follow up on status of all PO’s and processes all receiving reports for payment. 
• IDTs prepared & submitted to UNT departments. Processes all journal entries for all Accounts Receivables IDTs.
• Demonstrates initiative and encourages service and process improvements. Ensures compliance with policies, statutes, safety guidelines and procedures. 
• Demonstrates and encourages honesty, fairness, and ethical conduct. Delivers responsive, courteous and accurate delivery of service.
• Has an understanding of peak work periods and demonstrates responsibility by regular attendance. Does not allow personal problems to interfere with job responsibilities and accepts responsibility for actions. 
• Regularly engages with the community to develop and foster positive public/police relationships. 
• Works as a member of a team placing team goals ahead of individual goals. Demonstrate professional demeanor in the workplace and uses interpersonal skills constructively to resolve conflicts. 
• Reflects reasoned judgment and “common sense” when identifying/resolving issues w/focus on optimal outcomes and uses appropriate discretion in resolving problems, performance issues, and complaints. 
• Quantity and quality of work activities are directed toward optimal resource utilization and outcome.

Work Schedule:

Normal Business Hours

Driving University Vehicle:

Yes

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.