Administrative Specialist

Title: Administrative Specialist

Employee Classification: Administrative Specialist

Campus: University of North Texas - Dallas

Division: DAL-Academic Aff & Stdnt Success

SubDivision-Department: DAL-UNT Dallas College of Law

Department: DAL-College of Law-517000

Job Location: Downtown Dallas

Salary: $41,000.00

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview

Department Summary

The Office of Admissions serves as the gateway to UNT Dallas College of Law, Dallas' public law school committed to offering affordable, practice-ready legal education that expands access to the profession. Located in the downtown legal district, the office manages the recruitment, evaluation, and enrollment of prospective Juris Doctor (J.D.) candidates who will thrive in our applied learning environment.

Position Overview

This is a position that reports to and provides admissions support for the Assistant Dean and Director of Admissions and Scholarships (Assistant Dean) and will also serve as advanced administrative support to the Office of Admissions and Enrollment Management for the College of Law. This position will report directly to the Assistant Dean. Work is performed under the general supervision of the Assistant Director of Admissions (Assistant Director) with assignments typically reflecting continuing responsibility for supporting and maintaining College of Law academic and administrative ethics and integrity. An employee in this class performs key administrative support tasks that are continuous and recurring in nature, and require the use of considerable focus and initiative. Ability to maintain confidentiality is required. Work includes public contact in explaining and promoting College of Law admissions policies and procedures. 

Minimum Qualifications

High School diploma or GED equivalent and two (2) years of general office or clerical experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

Considerable knowledge of general office procedures and practices. Knowledge of University policies and procedures related to the area of assignment. Skill in making mathematical calculations and computations. Ability to keep complex records; to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to establish and maintain good working relationships. Ability to communicate effectively orally and in writing. Ability to work without close supervision. Knowledge of safe working procedures related to work performed.

Preferred Qualifications

The preferred candidate will possess the following additional qualifications: Graduation from college with a Bachelors degree and two (2) years experience; or any combination of experience, education and training which provides the following knowledge, abilities, and skills: Considerable knowledge (or ability to rapidly assimilate and retain) university and/or college of law operating procedures, organization and management policies. Working knowledge of sound college of law admissions principles, practices, and techniques. Working knowledge of Unite and Peoplesoft. Marked ability to establish and maintain effective working relationships. Intermediate level knowledge of Microsoft Office Suite, in particular Word, Excel and PowerPoint. High level of competence using email and search engines. Strong written and oral communication skills. When required: Skill in typing at a moderately fast rate with few errors.

Required License/Registration/Certifications

Job Duties

• Responsibilities of the position include, but are not limited to: Provides assistance with admissions operations, including administrative duties of the office. 
• Provides oral and written explanations of admission policies and procedures and recruitment programs to prospective students.
• Processes and manages admissions applications in Unite and PeopleSoft. Provides support in application processing for new and returning students. Enters all new student applications into the University's student database. Processes readmit (returning student) applications.
• Determines residency status according to state regulations Prints officially downloaded transcripts Evaluates secondary and postsecondary academic transcripts based on University criteria.
• Coordinates and collects the gathering of admissions information and required documentation for applications and enrollment in the College of Law.
• Provides support for admissions prospective student events and workshop programming.
• Provides occasional assistance to Assistant Dean and Assistant Director with on and off campus recruitment events and programs.
• Serves on College of Law committees as assigned by Assistant Dean.
• Enters and manages prospective student contact information database in Unite.
• Provides administrative support to administrative assistant as necessary to execute admission programming.
• Makes recommendations for implementation of admissions office procedures and programming to Assistant Director and Assistant Dean.
• Provides support to coordinate arrangements for admissions and pipeline programs, meetings, and special events on campus.
• Provides administrative support for periodic and special projects.
• Provides supervisory support to the Assistant Director of student workers in the admissions area.
• Follows appropriate safety and security precautions related to work performed.
• Performs all other related duties as required.

Physical Requirements

• Communicating with others to exchange information.
• Sedentary work that primarily involves sitting/standing.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

9:00 am - 6:00 pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.