Assistant Director, Business and Administrative Operations

Title: Assistant Director, Business and Administrative Operations

Employee Classification: Athletic Program Asst Director

Campus: University of North Texas

Division: UNT-Athletics

SubDivision-Department: UNT-Athletic Admin

Department: UNT-Athletics Facilities-220410

Job Location: Denton

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The University of North Texas competes as a member of the National Collegiate Athletic Association (NCAA) and the American Athletic Conference. North Texas’ athletic programs are classified as NCAA Division I, the largest and highest division among all colleges and universities. The 46,000 square-foot Athletic Center located off South Bonnie Brae Street is the centerpiece of North Texas athletics. Athletics strives to conduct a competitive athletics program that promotes faculty, staff, student and community affiliation and participation with the North Texas Athletics. Provide facilities which attract the highest level of talent and allow student-athletes to perform at the highest level in practice and during competition.

Position Overview

The Assistant Director for Business and Administrative Operations supports business office functions, financial processes and reconciliation, and coordinates employment and onboarding processes for student and hourly employees, assists with departmental organizational and personnel management. The Assistant Director serves as a key resource for department staff by assisting with training, ensuring compliance with university policies and procedures, and promoting operational efficiency through process improvement initiatives.

Minimum Qualifications

Bachelor's degree in in related field and two years of related experience; or any equivalent combination of education, training and experience.

Knowledge, Skills and Abilities

Knowledge and understanding of NCAA, conference, and university policies and regulations.

Preferred Qualifications

Master's Degree.
Advanced Microsoft Office Skills.
Knowledge and understanding of NCAA rules and regulations.

Required License/Registration/Certifications

Job Duties

• Support Athletics Business Office operations, including administration of Coupa Expense Management System. 
• Coordinate, review, and reconcile travel expenses through the Coupa Expense Management System. 
• Serve as the primary departmental trainer and resource for Coupa Expense users, providing guidance and troubleshooting support. 
• Assist the Assistant Athletic Director for Business Operations in administering the Teamworks Wallet, including per diem distribution, reconciliation of expenses, and process management.
• Collaborate with business office staff and athletics personnel to identify and implement process improvements that enhance operational efficiency and service delivery. 
• Serve as the primary liaison between the Athletics Department and the UNT System Travel Desk regarding travel policies, procedures, and issue resolution.
• Oversee employment processes for student and hourly positions, including creating, reviewing, and processing position requests and job postings.
• Coordinate recruitment and pre-employment activities, including applicant tracking, candidate disposition, and hiring documentation. 
• Ensure timely completion of onboarding requirements and university-mandated training for student and hourly employees. 
• Assist with the development, review, and maintenance of position descriptions to ensure accuracy and compliance. 
• Maintain and update Athletics Department organizational.
• Assist the Senior Associate Athletic Director for Administration in executing departmental onboarding and offboarding processes and strategic initiatives. 
• Manage Graduate Assistant and Intern programs.

Physical Requirements

Communicating with others to exchange information.
Lifting and moving objects up to 100 pounds or more.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

8:00am-5:00pm Monday thru Friday with some evenings and weekend events.

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.