Title: Assistant Director, Registrar

Employee Classification: Assistant Director, Registrar

Campus: University of North Texas - Dallas

Division: DAL-Academic Aff & Stdnt Success

SubDivision-Department: DAL-UNT Dallas College of Law

Department: DAL-College of Law-517000

Job Location: Downtown Dallas

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

The UNT Dallas College of Law is a Fully-Approved ABA public law school in downtown Dallas with a full-time day division and a part-time evening division. The College of Law’s goals are: (1) widening access to legal education for those who could be superb legal professionals but who cannot realistically access a legal education given factors including location, cost, and the current role of the LSAT in admission to and financing of law school; (2) providing an educational program focused on excellence in developing practice-related competencies, through a curriculum mapped to those competencies and using best instructional practices, including multiple formative and summative assessment throughout, engaged class design, and a spectrum of experiential education; (3) creating opportunity for our students by keeping tuition and debt low and producing graduates with high value and ability in multiple segments of the market for legal services; (4) becoming a national leader in advancing understanding of best legal education practices, of professional formation, and of the relationship between legal education and the evolving practice and business of law; (5) improving access to justice for underserved legal needs; and (6) serving as a valuable partner in civic engagement with the City of Dallas and the North Texas region.

This position is responsible for receptionist duties which includes welcoming and directing visitors (e.g. students, faculty, staff, attorneys and judges, donors, university officials, elected officials, and others) by greeting them in person or on the telephone, and for answering or referring inquiries. Responsible for routine administrative support that may include inventory, developing/creating correspondence, account reconciliation, event scheduling, purchasing, data collection, meeting logistics, payroll, and travel vouchers. Position duties require some independent judgment and decision-making; resolves routine questions where problems have occurred before and their solutions generally are familiar; and refers more complex issues to higher levels.

Position Overview

The University of North Texas at Dallas invites applications for the position of Assistant Director, Registrar. This position provides administrative and technical support in the oversight of the Office of the Registrar at the UNT Dallas College of Law. This position requires the ability to perform work of considerable complexity, which involves working independently toward general and specific results, devising new work methods, updating and streamlining data and processes on a number of electronic technological platforms, and meeting new conditions necessitating a high degree of ingenuity, initiative, and/or judgment. The position requires demonstrated integrity and ethical behavior in working with confidential information; ability to learn other software; detailed oriented and accurate work product; ability to prioritize information in a timely manner; ability to receive and follow directions; ability to work effectively in team situations; demonstrated time management skills; ability to investigate, analyze and interpret data for accuracy and completeness in order to make coherent plans and databased decisions; ability to work on several tasks at one time; ability to respond effectively in a variety of situations; ability to improve performance by doing new things; ability to plan, coordinate, schedule, direct, and monitor the tasks, activities, and assignments to effectively complete a project. Specific supervision: Incumbent performs standard and routine assignments independently to conclusion; unusual problems and exceptions to procedures or processes are referred to supervisor.

Minimum Qualifications

• Bachelor's Degree and five or more years' of progressively responsible experience in academic administration or a related field; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Demonstrated competency in administering services and operations in a college/university environment, including demonstrated skill in problem solving and change management.
• Knowledge of hiring, developing, supervising, and evaluating staff.
• Commitment to providing high-quality customer service.
• Ability to work in a collaborative results oriented environment.
• Consistently exercises initiative, tact, diplomacy, and professionalism.
• Evaluates and resolves problems.
• Establishes, motivates, and supports effective teams to meet objectives.
• Manages conflict, works collaboratively within office and with other university departments.
• Current knowledge of Federal educational laws and policies pertaining to education records.
• Ability to effectively use computer and information technology.

Preferred Qualifications

• N/A

Required License/Registration/Certifications

• N/A

Job Duties:

• Maintain course and room additions and deletions from semester course offerings. 
• Create and maintain the class/room schedule for all semesters to include both the class listing and the narrative portions that are distributed both in print and via the Web. 
• Validate and/or correct student, course, section, and faculty data to produce timely and accurate reports. 
• Assist Registrar to keep the course inventory file up-to-date and accurate. 
• Works with faculty, staff, and administration to provide class/room assignments and maximize space utilization. 
• Work with the academic and administrative offices to gather information, dates, and details to produce the class schedule. 
• Interact with other functional departments and the admissions office to solve registration problems; Oversee registration, registration reports, class rolls, and grade rolls. 
• Process enrollment certification requests, degree audit requests, and transcript requests; Build and maintain the degree audit system for the COL. 
• Participate as a member of the Registrars staff in convocation, commencement exercises and other key College of Law events and other enrollment management events. 
• Perform other duties and responsibilities as assigned. 
• Work in a team environment with staff in all functional areas to provide solutions to institutional needs. 
• Work with the Registrar to provide guidance and answers to staff and students about all aspects of the registration, class schedule, enrollment and degree verification, transcript, and exam processes. Assists with all exam procedures. 
• Assist with the research, analysis, and reporting of state and federal policies, development and implementation of university registration and academic records procedures; and the reporting on compliance strategies in support of the College of Laws mission, goals and objectives. 
• Oversee and provide customer support for student financial services including billing, payments, payment plans, exemptions and waivers and reconciliation. 
• Oversee the validation and correction of data; may develop graphic representations of data and produce reports. 
• Assist in the development and maintenance of appropriate data standards and process data requests; Ensure compliance of federal, state, and institutional policies. 
• Monitor registrar related regulatory changes and keep current on best practices within the enrollment management field. 
• Provide assessment of procedures or continual improvement of delivery of services. 
• Ensure integrity of academic data to allow for accurate reporting; Support ongoing system implementation and database management.
• Work closely with the Registrar to develop routine and ad hoc reports and analyses that support operational needs, ongoing enrollment projections, and strategic short-term and long-term needs.

Work Schedule:

• 8:30 a.m. - 5:30 p.m.- Flexibility coverage on evenings and weekends, as assigned.

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

N/A

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.