Kiosk mode

Event Support Specialist

514892

Dallas, Texas, United States

Staff

View favorites

Title: Event Support Specialist

Employee Classification: Event Support Specialist

Campus: University of North Texas - Dallas

Division: DAL-Operations

SubDivision-Department: DAL-Chief Operating Officer

Department: DAL-Office of Events-530001

Job Location: Dallas

Salary: $34,840

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and University of North Texas Health Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.

We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.

Learn more about the UNT System and how we live our values at www.UNTSystem.edu.

Department Summary

UNT Dallas strives to be a premier place for your event hosting needs. We welcome student organizations, campus departments, community partners and outside organizations to our campus for your educational, social and or civic activities. Our Event Operations staff will coordinate with you directly to determine the appropriate university facilities, catering and other services your group might need. We offer superior meeting and conference facilities for your group, team or business. Our banquet halls, classrooms, and meeting spaces are equipped with state of the art audio and video equipment. With an easily accessible location and friendly professional team to help you, UNT Dallas is the most desirable choice for your next event!

Position Overview

This position is responsible for assisting with all daily event staging setups and event administrative duties. Set-up configurations may require, but are not limited to, theatre, classroom, runway fashion shows or banquet seating configurations. This position adheres to event space guidelines and procedures as administered by the University Event Manager and campus standards set by the fire marshal. Also responsible for the appearance and high levels of cleanliness of the meeting rooms, event spaces, campus wide settings and staging areas.

Minimum Qualifications

High school diploma/GED equivalent and two years related experience with some experience in a lead or supervisory role.

Knowledge, Skills and Abilities

Ability to follow oral and written instructions.
Ability to keep records and complete forms accurately.
Ability to direct and manage the work of others.
Ability to apply mathematical concepts to complete tasks (example: measuring).
Physical ability to perform work involving standing, stooping, operating equipment, and lifting.
Familiar with the campus-wide safety guidelines and procedures that may require wearing protective footwear and/or support belts.
Knowledge of appropriate safety and security precautions appropriate to work performed.

Preferred Qualifications

High school diploma/GED equivalent and two years related experience with some experience in a lead or supervisory role.

Job Duties

Responsible for coordinating the space and setup needs for events on campus; assist with setup as needed.
Attends reservation meetings with customers, operational departments, catering staff, and other campus service providers as applicable.
Works in harmony with others through active, positive, and courteous interactions with faculty, staff, students, and patrons.
Conveys policies and procedures relative to event management and risk management.
Assists in coordinating summer camps and conferences.
Provides reservation deposit requirements and deadlines to clients.
Communicates payment policies and ensures timely and accurate billing.
Meets with clients on the day of the event to ensure their needs are met.
Facilitates onsite transitions to day of event service providers.
Troubleshoots and executes changes that may need to be made.
Collects post-event feedback from client as well as other service areas.
Runs event-specific reports as requested.

Physical Requirements

Moving self in various positions to perform tasks in tight and confined spaces.
Operating machinery and/or power tools.
Operating motor vehicles or heavy equipment.
Repeating motions that may include the wrists, hands and/or fingers.
Communicating with others to exchange information.
Ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like.
Lifting and Moving objects up to 20 pounds.
Lifting and Moving objects up to 50 pounds.

Environmental Hazards

No adverse environmental conditions expected.
Elevated temperatures.
Exposure to fumes or airborne particles.
Exposure to moving mechanical parts or vibration.
Low temperatures.
Noisy environments.
Outdoor elements such as precipitation and wind.
Small and/or enclosed spaces.

Work Schedule

Monday - Friday 8AM-5PM and as needed based on events

Driving University Vehicle

Yes

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted.

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.

Recommended Jobs

Asst Dir Registrar Processing

This position is responsible for managing and directing daily operations of Reporting, Systems, and Testing, and overseeing process continuity for the maintenance and coordination of student, academic and curricular records to support enrollment and retention. Contributes to the Office of the Registrar efforts to promote productivity, collaboration, and coordination within and between all sections of the office and functions as an escalation point for highly complex issues including handling advanced exceptions. This role requires direct interaction with students, former students, faculty, and staff, processing data-driven requests, developing training and ensuring compliance with a range of institutional, state, and federal regulations. This position requires a detail driven critical thinker who thrives in a fast-paced environment, is technically proficient in diverse software platforms and understands interdependencies. This position requires discernment and problem-solving to review escalations and complex and collaborative processes. Promotes and generates collaboration across teams to achieve a collective outcome and creates a unified team that get results optimizing outcomes and impact that directly affects enrollment and retention.

Senior Academic Counselor

This position is responsible for providing counseling to students by appraising their interests, aptitudes, and abilities to develop a career path and degree fit. This role typically provides supervision to lower level staff directly or on a project basis but may serve as an expert or point of escalation for more complex projects or issues. Counsels students on academic pursuits through the completion of degree program; connects students with available resources for academic success and personal/professional development; researches and evaluates and delivers presentations on services provided. This position is responsible for creating and implementing programs related to student success and retention.

Sr Lab Animal Technician

The Sr Lab Animal Technician provides operational and technical support for the daily functions of the Vivarium Animal Lab. Reporting to and in collaboration with the Research Animal Lab Manager, this position ensures the delivery of high-quality animal care, mentors junior husbandry staff and supports regulatory compliance across institutional and federal standards. This position provides technical expertise and guidance as a resource for supporting all research staff and animal care personnel.

Postdoctoral Research Associate - Materials Science & Engineering

This position is required to work closely with UNT faculty colleagues, and researchers at sponsoring agencies on high performance metallic materials. The position would require strong background in microstructure, mechanical properties, understanding of advanced solid state processing of metallic materials. Experience with solid state additive manufacturing of aluminum alloys is essential.

Student Services Coordinator

The Division of Student Affairs at UNT Health is seeking to hire a Student Services Coordinator to join our team. This position is responsible for providing professional and specialized skills for promoting equitable access to the educational environment for students with disabilities while also coordinating testing schedules and proctor coverage for exams and collaborating with Testing and Evaluation Services. Some remote work may be required.

Assistant Professor and Director of Academic Education

The Department of Physician Assistant Studies is seeking a PA educator for an open rank faculty position with an administrative appointment as Director of Academic Education (DAE). The ideal candidate will be a collaborative team player with excellent written and verbal communication skills, experience in teaching and scholarship, and proficiency with common software applications. Responsibilities include preparing and delivering instruction, assessing student performance, participating in program evaluation and student recruitment activities, mentoring students in their professional development, conducting research related to PA practice or education, pursuing grant opportunities, and engaging in other scholarly activities. Faculty are given release time to maintain clinical skills through clinical practice opportunities and enjoy a collaborative academic environment, competitive benefits, and opportunities for professional growth. In addition to a PA Faculty role, the Director of Academic Education (DAE) collaborates closely with the Program Director, Curriculum Committee, Student Performance Committee, Communication Committee, and Accreditation Committee to oversee and maintain curricular coherence. The DAE secures adequate classroom and laboratory space and scheduling, ensures curricular alignment with ARC-PA accreditation standards and the overall mission of the program, and facilitates cross department communication while acting as a liaison between departments on campus to coordinate education and testing for PA Students. The DAE works with course directors and the Director of Clinical Education to design, implement, coordinate, schedule, and evaluate educational activities taking place in the didactic and clinical phase of the curriculum. The DAE is directly responsible for the scheduling of the semester orientation meetings, didactic courses, course sequencing, and evaluating student performance. The DAE provides oversight and direction to course directors on course content, methods used to deliver course content, instructional faculty, student assessment, and evaluation of student assessments. Major changes are coordinated between the DAE, PAS-CC, and the PD. The DAE is responsible for ensuring that didactic courses are evaluated by course directors at the end of each semester and tracks the effectiveness of changes made to those courses. This position may be assigned additional duties and may be required to participate in special projects, consistent with the responsibilities and objectives of the position and the needs of the department, college, and university.