Title: Executive Administrative Support (Temporary Position)

Employee Classification: Administrative Support - HRLY

Campus: University of North Texas - Health Science Center

Division: HSC-Div of Rsrch & Innovation

SubDivision-Department: HSC-Health Institutes & Centers

Department: HSC-Inst Translational Research-304700

Job Location: Fort Worth

Salary: Commensurate with Experience

FTE: .48

Retirement Eligibility: Not TRS Eligible

About Us - Values Overview

Department Summary

The Institute for Translational Research is devoted to bringing novel diagnostics and interventions to patients and families suffering from neurodegenerative diseases, fostering translational research in neurodegenerative diseases at UNTHSC, and Create solutions for a healthier community. Our team spans basic "bench-top" science, clinical research, community-based research and clinical trials. Our translational approach is intended to foster discovery and expedite those discoveries toward the benefit of those suffering from brain disease. A particular emphasis of ITR is the development of personalized (or person-focused) medicine for Alzheimer's disease.

Position Overview

This position is responsible for providing direct executive, administrative, and analytical support to the department Deputy Director and is responsible for a variety of complex decisions and administrative services including administration of a budget. This position interacts with department team leads while maintaining sensitivity to confidentiality and protocol. Coordinates activities and acts as university-wide liaison. Identifies issues or problems and researches solutions within specific management areas.

Minimum Qualifications

Bachelor's degree and five (5) years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training

Knowledge, Skills and Abilities

• Exceptional communication and interpersonal skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in professional formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skilled in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.
• Skilled in supervisory skills.

Job Duties

• Direct high level administrative support to Department Deputy Director.
• Responsible for various special projects in support of the department or administrator.
• Responsible for oversight of departmental budgetary activities.
• Handles correspondence and calendar maintenance.
• Responsible for the collection and analysis of data.
• Responsible for preparation of materials for meetings and conferences.
• Ensures required reports are completed in a timely fashion.
• Coordinates activities on behalf of the department head. 
• Identifies issues or problems and research solutions within specific management areas. 

Physical Requirements

• Repetitive motions that may include the wrists, hands and/or fingers.
• Moving about to accomplish tasks or moving from one worksite to another.
• Sedentary work that primarily involves sitting or standing.
• Lifting and moving objects up to 20 pounds.
• Communicating with others to exchange information.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday-Friday, 8:00 am to 5:00 pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.