Title: Project Coordinator

Employee Classification: Project Coordinator

Campus: University of North Texas - Health Science Center

Division: HSC-Div of Rsrch & Innovation

SubDivision-Department: HSC-Health Institutes & Centers

Department: HSC-Inst for Health Disparities-300220

Job Location: Fort Worth

Salary: Commensurate with experience.

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

The Institute for Health Disparities (IHD) conducts research, training and community outreach in the areas of minority health, health disparities and workforce diversity. Constituting the IHD are the Texas Center for Health Disparities, National Research Mentoring Network, Texas CEAL Consortium, Diversity Training Programs, AIM-AHEAD and the NIMHD Endowment.

Position Overview

AIM-AHEAD Coordinating Center: Artificial Intelligence/Machine Learning Consortium to Advance Health Equity and Researcher Diversity. The Project Coordinator will be responsible for contributing to the AIM-AHEAD Coordinating Center activities and serving as a liaison to other AIM-AHEAD stakeholders.

Minimum Qualifications

Bachelor's degree and two (2) years related experience, or any equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Organized with attention to detail.
• Excellent analytical, logical thinking, and problem-solving skills. Excellent verbal and written communication skills.
• Must have good relationship building and maintaining skills.
• Ability to motivate groups of people to complete efforts in a timely manner.
• Must be able to multitask and juggle conflicting priorities.
• Have a flexible mindset to adapt to changes easily.
• Highly self-motivated and fast learner of new PM process, tools and techniques and train others.

Preferred Qualifications

• Thorough understanding of project duties and manual efforts.
• Thorough understanding of information procedures and practices as it applies to program/project management.
• Proficient with Microsoft Office Suite, and PPM tools. Experience with web-based PPM tool would be a bonus but not required.
• Must listen well to directions and execute with very little monitoring.
• Highly self-motivated and fast learner of new PM process, tools and techniques and train others.
• Gets work completed with minimal direction and supervision Experience seeing projects through the full life cycle.
• Possesses strong interpersonal skills, communication skills and is extremely resourceful.

Job Duties:

• Manages assigned projects/activities/tasks to ensure adherence. Timelines are met for all deliverables of project from across the nation to be submitted to NIH (our Federal funding agency). Must ensure all efforts are within scope at all times. Identifies PM processes to organize projects into stages with realistic timelines. Will manage multiple manual processes.
• Establishes and implements risk and mitigation plans, communication plans, stakeholder management plans and provides status updates consistently.
• Develops, maintains, and reviews proposals for assigned projects including project objectives, technologies, timelines, funding, and resources. Sets and tracks project milestones; manages and accounts for unforeseen delays, then realigns schedules and expectations as needed.
• Provides regular updates to various stakeholders and management about strategy, adjustments, and progress using consistent reporting methods. Works with broader teams and project coordinators within PMO across the nation.
• Utilizes PM techniques to create communications matrix, risk matrix and stakeholder registry for Cores within the Coordinating Center under the guidance and direction of the reporting manager. Manage projects in a way that inspires cross functional team members to stay engaged and deliver excellent results.
• Collects, analyzes, and summarizes manual information and data and trends as needed to prepare status reports and KPIs.
• Develops and manages a detailed project schedule, takes real-time notes during zoom calls and face-to-face meetings and work plans using MS Office (Word, Excel, power point, etc.) other PPM tools. Knowledge and experience with a web-based PPM tool is a plus but not required.
• Engages in contingency planning discussions and efforts.
• All other duties as assigned.

Work Schedule:

Monday - Friday; 8:00am - 5:00pm.

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.