Senior Administrative Coordinator

Title: Senior Administrative Coordinator

Employee Classification: Sr Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-College of Science

Department: UNT-College of Science - Gen-124000

Job Location: Denton

Salary: 50,000

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The Dean’s Office in the College of Science at the University of North Texas (UNT) serves as the central hub for academic leadership, strategic planning, and institutional coordination across the college’s departments.

Position Overview

This new and evolving Senior Administrative Coordinator role offers an exciting opportunity to build a new level of coordination for the College of Science Associate Deans. The position supports the Associate Dean of Research & Graduate Studies (ADR), Associate Dean for Undergraduate Studies, and Associate Dean of the School for Math & Science Foundations (SMSF).

Reporting through the Dean’s Executive Assistant, this role is formally supervised by the Dean’s Office and supports the day to day priorities of the Associate Deans. This position provides advanced administrative support, budget oversight, and serves as a liaison for strategic coordination within the college and with key leadership offices across UNT.

Minimum Qualifications

Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

* Exceptional communication and interpersonal skills.
* Advanced written communication skills.
* Advanced Microsoft Office skills.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple programs and assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.
* Supervisory skills.

Preferred Qualifications

• Candidates with experience navigating UNT processes and commonly used administrative and academic systems are strongly preferred.
• Experience as Office Manager/Administrative Assistant in a Higher Education environment

Required License/Registration/Certifications

Job Duties

Management of the emerging administrative needs of the new SMSF, including administrative support for faculty reorganization and supplemental compensation, changes to course scheduling, and other strategic coordination within COS, with LEEF/Teaching Hub, and with other key leadership offices at UNT.

Executive administrative support. This varies by office but includes scheduling meetings, purchasing, correspondence, travel coordination and expense reimbursement, and assisting with special projects.

·Management and reporting of various strategic initiatives in support of COS, under the direction of the Dean's Office.

·Oversees the operating budgets for the SMSF and ADR offices, including managing ADR F&A revenue, expenses, and commitments.

Physical Requirements

Communicating with others to exchange information.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

Monday-Friday, 8-5pm

Driving University Vehicle

Yes

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.