Title: Senior Administrative Coordinator, Donor Engagement & Advancement Services

Employee Classification: Sr Administrative Coordinator

Campus: University of North Texas

Division: UNT-Advancement

SubDivision-Department: UNT-Donor Relations & Advanc Servi

Department: UNT-Donor Relat & Advanc Serv-Gen-172500

Job Location: Denton

Salary: $47,500.00 - $55,000.00

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

The Division of University Advancement strives to transform lives and unlock potential through the power of philanthropy and engagement by awakening and stewarding pride and loyalty for the University of North Texas.

Established in 1890, the University of North Texas is a place where students transform their lives through education and opportunity. With more than 46,000 students from across the state, nation, and world, UNT offers 240 academic programs — many nationally and internationally recognized. A Tier One research university and designated a Hispanic- and Minority-Serving Institution, UNT has a legacy of excellence in education, music, the arts, business and social sciences, with growing strengths in science and engineering. Last year, students earned nearly 13,000 degrees and joined UNT's network of 480,000 alumni, fueling progress and innovation.

Position Overview

The Senior Administrative Coordinator will report directly to the Assistant Vice President, assisting Advancement Services, Donor Relations and Lifelong Learning and Community Education as needed. This position is responsible for providing executive support, project management, unit procurement support and will serve in a budget management capacity for the unit. This position will interact with internal and external campus partners while maintaining professionalism, sensitivity to confidentiality and campus protocol.

Minimum Qualifications

Bachelor's Degree and five years' of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

• Exceptional communication and interpersonal skills.
• Advanced written communication skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.
• Supervisory skills.

Preferred Qualifications

• Budget experience within the UNT System.
• Administrative and/or executive support experience within the UNT System.
• Ability to prioritize and effectively manage multiple projects.
• Project management certification or experience.
• Excellent writing, proofing and editing skills.
• Prior experience in nonprofit or higher education fundraising.
• Experience with Blackbaud Raisers Edge NXT or similar CRM.

Job Duties:

• Manages scheduling and meeting preparation for the Assistant Vice President and other directors on the team, including multiple complex recurring meetings.
• Assists unit directors with recurring and onetime project management as needed.
• Serves as budget administration for the unit managing budget tracking, reporting, and purchasing (pcard, requisitions, invoice tracking/payment, etc.).
• Project management including assisting with the launch of new systems and processes to create efficiencies.
• Other duties as assigned.
• Assists with student assistant hiring and onboarding via HandShake.
• Manages travel reimbursement for the team.

Physical Requirements:

• Communicating with others to exchange information.
• Lifting and Moving objects up to 20 pounds.
• Sedentary work that primarily involves sitting/standing.
• Repeating motions that may include the wrists, hands and/or fingers.

Environmental Hazards:

• No adverse environmental conditions expected.

Work Schedule:

Monday through Friday 8:00am to 5:00pm; typical 40-hour work week

Driving University Vehicle:

Yes

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.