Title: Senior Administrative Coordinator

Employee Classification: Senior Administrative Coord

Campus: University of North Texas - Health Science Center

Division: HSC-Provost & Exec VP

SubDivision-Department: HSC-CBTS-Office of the Dean

Department: HSC-CBTS-Office of the Dean-302000

Job Location: Fort Worth

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

The College of Biomedical and Translational Sciences (CBTS) takes great pride in shaping the future of the biomedical workforce with three areas of focus: education, student services and research. Our PhD, MS and undergraduate students are the educators, researchers and health care professionals of tomorrow. They also are fully engaged in innovative, ground-breaking research to tackle major health care issues such as cancer, cardiovascular disease and Alzheimer’s disease.

Position Overview

This position is responsible for providing executive, administrative, and analytical support to the Associate Dean for Undergraduate Education and the BS in Biomedical Sciences program faculty. Responsible for a variety of complex decisions and administrative services including administration of a budget. This position interacts with offices including President, Vice Presidents and/or external constituencies while maintaining sensitivity to confidentiality and protocol. Coordinates activities and acts as university-wide liaison. Identifies issues or problems and researches solutions within specific management areas. Specific duties include: Performs student wayfinding and limited academic advising; processes petitions for academic program changes; updates academic records; assists students with class information; distributes orientation information; receives and tracks various documents. Maintains confidential files; coordinates records between University departments; serves as liaison for the school and university partners. Prepares agendas, minutes, and makes arrangements, such as coordinating catering for luncheons, for committee, community, and other meetings. Maintains and enters information into databases. Manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records ,correspondence, or other material. Prepares invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.

Minimum Qualifications

Bachelor's degree and two (2) years of related experience; or any equivalent combination of education and experience.

Knowledge, Skills and Abilities

Exceptional communication and interpersonal skills
Advanced written communication skills
Advanced Microsoft Office skills
Knowledge of accounting/budgeting procedures
Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others
Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats
Ability to conceptualize, plan and organize multiple programs and assignments effectively
Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness
Skill in developing and maintaining good working relationships

Preferred Qualifications

Bachelor’s degree in Biology, Biomedical Science or similar field
Two or more years of administrative experience in higher education

Required License/Registration/Certifications

Job Duties:

• Provides administrative support to the Assistant Dean for Undergraduate Education and the undergraduate biomedical science program (BS-BMSC) faculty. 
• Performs student wayfinding and limited academic advising; processes petitions for academic program changes; updates academic records; assists students with class information; distributes orientation information; receives and tracks various documents. -
• Maintains confidential files; coordinates records between University departments; serves as liaison for the school and university partners. 
• Prepares agendas, minutes, and makes arrangements, such as coordinating catering for luncheons, for committee, community, and other meetings. 
• Maintains and enters information into databases. 
• Manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records ,correspondence, or other material. 
• Prepares invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software. Essential 

Work Schedule:

Monday - Friday, 8:00 am - 5:00pm

Driving University Vehicle:

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.