Title: Senior Administrative Specialist, Criminal Justice

Employee Classification: Sr Administrative Specialist

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-Col of Health & Public Servic

Department: UNT-Criminal Justice-135340

Job Location: Denton

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

The College of Health and Public Service (HPS) at the University of North Texas, distinguished as one of the few Tier One research universities designated as a Hispanic-Serving Institution (HSI), prepares graduates to address diverse and complex social issues such as aging, disability, disaster management and recovery, criminal justice, health disparities, and public safety, and find solutions to challenges in public administration, public health, and urban planning. We have seven academic departments with undergraduate and graduate programs, the Center for Public Management, the UNT Speech and Hearing Center, UNT Workplace Inclusion & Sustainable Employment (WISE) and a number of professional development and clinical training programs to facilitate careers to address a global society.

HPS students are trained to lead nonprofits, become educators, researchers and professionals who strengthen the diverse communities we serve with thoughtful, inclusive and equitable practices as audiologists, behavior analysts, city managers, emergency managers, health care administrators, public safety administrators, public health specialists, rehabilitation counselors, speech language pathologists, social workers, urban planners and more.

The Department of Criminal Justice is committed to excellence in teaching, research and service. We focus on preparing students for professional services and advanced graduate studies with integrated teaching methods involving peers. With the use of classwork, online teaching and hands-on experiences, our department offers a unique education for students. Our department is able to provide experiences to students that enable them to undertake important issues in society. Our country has an ongoing need to address its crime problems, creating not only new challenges, but opportunities for growth and justness that our Criminal Justice majors can explore and work for.

Position Overview

The Criminal Justice Department Senior Administrative Specialist provides support to the academic department and Chair, including acting as a liaison with College of Health & Public Service and UNT-wide offices. Responsibilities include providing a wide variety of administrative support to the Chair and other faculty, such as coordination of class scheduling and textbook adoptions, facilitation of program communications for the degrees, coordination of student employment requests, management of departmental tasks related to admissions and registration, maintenance of departmental and student records, execution of correspondence and calendar maintenance, requests for purchasing, payroll, and other financial support from the college, and management of other general logistical and administrative needs for the department.

Minimum Qualifications

Bachelor's Degree and three years' of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training

Knowledge, Skills and Abilities

• Exceptional customer service skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.
• Supervisory skills.

Preferred Qualifications

None

Required License/Registration/Certifications

None

Job Duties:

• Acts as first point of contact in customer-oriented services. Provides accurate information about degree programs.
• Oversees student workers, including hiring, training, and supervision of daily activities.
• Manages departmental application and registration processes for students.
• Provides primary administrative support for academic functions of the department, class scheduling documentation as directed by the Chair, ordering textbooks & timely delivery of materials to faculty, providing administrative support to adjuncts, and other tasks associated with maintaining the department academic schedule.
• Prepares meeting documents, correspondence, reports, and other documents as assigned.
• Assists faculty and staff with requests for travel authorization and submission of reimbursement documentation.
• Gathers departmental information relevant to and submits requests for purchasing, payroll, and budgetary functions from the HPS Finance team.
• Manages general office functions such as room scheduling, calendars management, meeting scheduling, copying, special events, providing direction to faculty about appropriate administrative procedures, and other logistical needs.
• Maintains departmental student records, updating files and information as it changes.
• Acts as a Pcard holder, making routine purchases for departmental needs in compliance with UNT policies, as approved by the HPS Finance team.

Work Schedule:

Monday-Friday, 8 a.m. to 5 p.m.

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Resume and cover letter required

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.