Title: Senior Executive Assistant

Employee Classification: Senior Executive Assistant

Campus: University of North Texas - Health Science Center

Division: HSC-Provost & Exec VP

SubDivision-Department: HSC-Office of the Provost

Department: HSC-Office of the Provost-300200

Job Location: Fort Worth

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview:

Department Summary

The Office of the Provost is committed to promoting academic excellence at the University of North Texas Health Science Center. We offer advanced degrees through six schools that prepare our students to become successful, innovative health care leaders of tomorrow. Our diverse student body trains and practices across disciplines to keep patients at the center of our efforts in education, research and care. State-of-the-art facilities and opportunities to collaborate with internationally known faculty position our graduates for recruitment by the top health care organizations in the nation.

Position Overview

Provide executive administrative support to the Senior Vice Provost for Academic Affairs assisting with administration, operations, and finance and serves as a member of the leadership team within the Office of the Provost. This position will report directly to the Senior Vice Provost. This position serves as a senior administrative contact for the Senior Vice Provost. The incumbent will be responsible for a variety of duties required to maintain operational and office functions.

Minimum Qualifications

Bachelor's degree and three (3) years of related experience; or any equivalent combination of education and experience.

Knowledge, Skills and Abilities

* Advanced MS Office skills
* Knowledge of accounting/budgeting procedures
* Demonstrated ability to effectively communicate verbally and in writing at an exemplary level
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats
* Ability to conceptualize, plan and organize multiple programs and assignments effectively
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness
* Skill in developing and maintaining good working relationships
* Knowledge of policies, practices, procedures and terminology of assigned function

Preferred Qualifications

- None

Required License/Registration/Certifications

- None

Job Duties:

• Manage and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives. 
• Greet visitors and determine whether they should be given access to specific individuals. 
• Facilitate special requests for executives.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution as well as prepare documents and manage records retention. 
• Coordinate with supply vendors on equipment and other purchasing needs.
• Prepare agenda and minutes for executive meetings.
• Process travel arrangements, documentation and reimbursement and data entry for contracts management.
• Plans, organizes, and oversees special events.
• Facilitate faculty appointments. 

Work Schedule:

Monday-Friday, 8:00 AM - 5:00 PM

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

- None

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.