Senior Program Manager

Title: Senior Program Manager

Employee Classification: Senior Program Manager

Campus: University of North Texas Health at Fort Worth

Division: HSC-Provost & Exec VP

Sub Division-Department: HSC-College of Nursing

Department: HSC-Office of the Dean - Nursing-307000

Job Location: Fort Worth

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The University of North Texas Health at Fort Worth is excited to announce the formation of its College of Nursing. The College of Nursing will help address the shortage of nurses in Texas, which has the second-fewest nurses per capita in the U.S.

Position Overview

The Senior Program Manager will provide day-to-day operational leadership and project management for the RISE-RN: Recruitment, Innovation, Simulation, and Experiential Learning for Registered Nurses HRSA NEPQR-TPP grant. This role will serve as the operational hub for project planning, implementation coordination, financial tracking, student and partner documentation, meeting follow-up, reporting support, and communication across the grant team, College of Nursing, Office of Sponsored Programs, academic-practice partners, faculty, preceptors, vendors, and students.

The Senior Program Manager will help ensure that project activities are completed on time, documented appropriately, and aligned with HRSA requirements, the Notice of Award, Standardized Work Plan, approved budget, and project deliverables. This position will support budget monitoring, purchasing and procurement processes, invoice tracking, stipend documentation, grant meeting coordination, project dashboards, and preparation of materials needed for HRSA reporting and internal review.

This is a grant-funded position anticipated to be supported for a period of up to four (4) years. Continued employment is contingent upon ongoing availability of grant funding, satisfactory performance, and applicable institutional policies.

Duties may be adjusted during the project period to respond to approved changes in grant requirements, project scope, institutional needs, or HRSA guidance, consistent with the position’s classification and applicable university policies.

Minimum Qualifications

Bachelor's degree and five (5) years related experience; or any equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Ability to understand general business principles, budget processes, grant operations, and resource allocation.
• Ability to communicate clearly in oral and written form with faculty, staff, students, partners, vendors, and administrative offices.
• Ability to develop project-management processes, trackers, reports, dashboards, and documentation systems.
• Ability to work independently and collaboratively in a fast-paced environment with multiple deadlines.
• Ability to identify implementation issues, propose solutions, and support timely follow-through.
• Ability to maintain organized records for grant reporting, financial documentation, student tracking, partner engagement, and project deliverables.

Preferred Qualifications

• Experience with grant-funded projects, HRSA or federal grants, higher education, nursing education, healthcare workforce programs, or academic-practice partnerships.
• Experience with budget tracking, procurement, invoice review, financial reconciliation, and sponsored-program documentation.
• Experience supporting student tracking, project dashboards, reporting calendars, and compliance documentation.
• Familiarity with HRSA Electronic Handbooks, Payment Management System, institutional purchasing systems, or sponsored project workflows preferred.

Job Duties

• Coordinate day-to-day operations for the RISE-RN HRSA grant, including timelines, deliverables, documentation, meetings, and project communication.
• Supporting procurement and operational processes (e.g., vendor setup in PaymentWorks, contract processing in ePRO, ordering materials and supplies).
• Assisting with participant-related processes, including travel reimbursements and documentation of participation.
• Participating in monthly post-award meetings led by the Office of Sponsored Projects.
• Support budget monitoring, purchasing and procurement workflows, invoice tracking, payment documentation, financial activity tracking, and coordination with the Office of Sponsored Programs and College of Nursing business staff.
• Coordinate monthly review and reconciliation of financial activity with the Office of Sponsored Programs and College of Nursing business staff; maintain supporting purchase-order, supply-order, receipt, invoice, and expenditure documentation and promptly flag discrepancies for institutional review.
• Support preparation of HRSA reports and post-award documentation, including collection and organization of evidence related to project milestones, student participation, experiential learning, TEACH-UP, simulation/VR activities, partner engagement, and evaluation outcomes.
• Assist with student stipend documentation, participant support tracking, student rosters, and records needed to demonstrate compliance with HRSA and institutional requirements.
• Maintain the master work plan, project calendar, meeting agendas/minutes, action-item tracker, deliverables spreadsheet, risk/issue log, and reporting calendar. 
• Coordinate communication with faculty, preceptors, community partners, students, vendors, and internal administrative offices.
• Support RISE-RN team meetings, HRSA meetings, onboarding webinars, internal project reviews, quarterly reviews, and annual reporting preparation. 
• Identify implementation barriers, track risks and action items, escalate issues appropriately, and assist the PI and team in resolving operational challenges.
• Support hiring and onboarding logistics for grant-funded positions, including coordination of search materials, onboarding timelines, and documentation.
• Prepare project status reports by collecting, analyzing, and summarizing information, trends, risks, and progress toward deliverables. 
• Lead student and partner recruitment activities, including event coordination, documentation, communications, and follow-ups as assigned.
• Participate in recruitment events and activities.

Physical Requirements

• Communicating with others to exchange information.
• Sedentary work that primarily involves sitting/standing.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday-Friday, 8:00am-5:00pm, with occasional weekends/evenings

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.