Title: Assistant Director, Gift Compliance & Administration

Employee Classification: Asst Dir Development Support

Campus: University of North Texas

Division: UNT-Advancement

SubDivision-Department: UNT-Donor Relations & Advanc Servi

Department: UNT-Donor Relat & Advanc Serv-Gen-172500

Job Location: Denton

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The Division of University Advancement strives to transform lives and unlock potential through the power of philanthropy and engagement by awakening and stewarding pride and loyalty for the University of North Texas.

Established in 1890, the University of North Texas is a place where students transform their lives through education and opportunity. With more than 46,000 students from across the state, nation, and world, UNT offers 240 academic programs — many nationally and internationally recognized. A Tier One research university and designated a Hispanic- and Minority-Serving Institution, UNT has a legacy of excellence in education, music, the arts, business and social sciences, with growing strengths in science and engineering. Last year, students earned nearly 13,000 degrees and joined UNT's network of 480,000 alumni, fueling progress and innovation.

Position Overview

The Assistant Director of Gift Compliance & Administration is responsible for overseeing the efficient and accurate processing of various types of gifts, in-kind donations, and related data within the organization. This role requires a strong understanding of gift processing procedures, data management, and technology systems. The Assistant Director will assist the Director of Gift Compliance & Administration to lead a team, collaborate with various departments, and ensure the timely and accurate recording of contributions while maintaining data integrity.

Minimum Qualifications

Bachelor's degree and 4 years of experience in donor relations/stewardship/alumni relations, communications, non-profit/program management, fundraising, marketing/PR or customer service; or any combination of education, training, and related experience.

Knowledge, Skills and Abilities

* Knowledge of philanthropy and fundraising principles.
* Knowledge of journalism, public relations, editing, and writing including fundraising writing.
* Skill in editing copy.
* Accuracy and attention to detail, ability to exercise sound independent judgment in making decisions, following protocol.
* Ability to execute creative ideas for a given situation.
* Ability to manage multiple projects and set priorities while meeting deadlines.
* Ability to recognize, analyze and solve problems.
* Interpersonal skills including excellent oral communication skills and ability to consistently produce concise, professionally written communications.
* Computer skills including database and MS Office.
* Ability to learn University-specific software.
* Ability to work independently, but collaboratively and build relationships. This includes external contacts such as alumni, donors and vendors.
* Ability to thoughtfully and effectively research, analyze and use data to tell stories and inform strategy.
* Exhibit professionalism, discretion, and diplomacy.
* Remains current in the profession through regular engagement in professional development opportunities.
* Knowledge of, or ability to learn, University policies and procedures and ability to apply in specific situations.

Preferred Qualifications

The ideal candidate will possess the following additional qualifications:
* Proven experience in gift processing, data management, or a related role.
* Bachelor’s degree in a relevant field (e.g., Business, Nonprofit Management, Data Science).
* Strong understanding of donor databases and CRM systems.
* Basic knowledge of accounting principles related to gift processing
* Familiarity with nonprofit regulations and compliance.
* Excellent attention to detail and data accuracy.
* Proficiency in software and tools such as Excel, Power BI, etc.
* Strong communication and interpersonal skills.

Job Duties

• Operation & System Management * Lead a team of gift systems & processing analysts * Provide training & guidance to team members. * Foster a collaborative and productive work environment. * Identify and implement opportunities to streamline and improve gift processing workflows. * Propose and implement enhancements to data management procedures to increase efficiency and accuracy. * Work collaboratively with the Director of Gift Compliance and Administration to carry out seamless operation and processes. * Oversee the functionality and integration of gift processing software and systems. * Identify and implement opportunities for process automation and efficiency improvement. * Collaborate with IT and software vendors to address technical issues and enhancements. 
• Gift Processing & Data Management * Oversee the processing of all incoming gifts, donations, and contributions. * Ensure adherence to established gift processing procedures and guidelines. * Verify accuracy of gift information and resolve discrepancies as needed. * Collaborate with finance and accounting teams to ensure proper allocation and reconciliation of funds. * Manage and maintain the integrity of donor and gift data within the organization’s database systems. * Develop and implement data quality control measures to prevent errors and inconsistencies. * Respond to donor inquiries and requests related to gift processing and donor data. * Maintain a high level of professionalism and donor-centric service. 
• Quality Control, Reporting, and Compliance * Generate regular reports on gift processing metrics, trends, and outcomes. * Analyze data to identify areas for improvement and strategic decision-making. * Present findings and recommendations to senior management. * Ensure compliance with IRS regulations, nonprofit standards, and internal policies. * Coordinate with auditors to provide necessary documentation and support during audits. * Ensure compliance with data protection regulations and donor privacy standards. * Work closely with the controller and foundation team to reconcile donation records and financial transactions. * Ensure gift data aligns with accounting records, evaluate, and resolve any discrepancies. * Develop and implement quality control measures to ensure accurate gift processing. * Stay informed about relevant legal and regulatory changes related to donations and gifts. * Ensure compliance with industry standards and best practices. 

Physical Requirements

• Communicating with others to exchange information.
• Sedentary work that primarily involves sitting/standing.
• Repeating motions that may include the wrists, hands and/or fingers.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday through Friday 8 am to 5 pm; typical 40-hour work week with possible flex and hybrid work opportunities.

Driving University Vehicle

Yes

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.