Title: Executive Assistant

Employee Classification: Executive Assistant

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-College of Information

Department: UNT-Information-Dean's Off-133100

Job Location: Denton

Salary: $52,000-$58,000

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview:

Department Summary

The College of Information (COI) is home to the Departments of Information Science, Learning Technologies, and Linguistics, which have the collective mission to generate, integrate, and disseminate knowledge in a learner-centered environment.

Our mission is to generate, integrate, and disseminate knowledge in a learner-centered environment. We advance domains of knowledge in information science, library science, computing and technology systems, learning and cognition, linguistics, and human performance.

Position Overview

The purpose of this position is to provide direct executive, administrative, and analytical support to the College of Information Dean and Associate Deans; responsible for special projects, budgetary activities on occasion, purchasing, correspondence, travel arrangements, calendar maintenance, and communication from the Dean. This position also provides planning and organizing of administrative functions and workflow operations for the college regarding its operations, procedures and guidelines, project management, event management, and records management. Advises the Dean and college employees of UNT policy updates and directives to ensure best practices are met. This position requires occasional work outside of an 8-5 schedule for events.

Minimum Qualifications

Bachelor's Degree and five years' of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

Advanced MS Office skills. Knowledge and experience with accounting/budgeting procedures. Demonstrated ability to effectively communicate verbally and in writing at an exemplary level. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships with individuals and teams. Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

Familiarity with UNT procedures and policies. Excellent communication and follow-up. Ability to learn and adapt to new technology. Ability and strong willingness to travel and interact with various stakeholders as needed, both individually and in groups at campus as well as at external locations.

Required License/Registration/Certifications

Job Duties:

• Manage calendar, filter communications, and coordinate travel, transportation, and expenses for the Dean and Associate Deans of the College. This leads to increased productivity for our College Leaders and allows them to focus on fulfilling and continually improving on the needs of our College. 
• Manage College Space, Assets, and Records to ensure the College remains in compliance with all University/State/Federal regulations, in addition to helping to maintain an organized work environment for continued efficiency. 
• Coordinate events, offer purchase and project support, and manage general office tasks to allow College members to effectively manage their time and provide strong support for our students. 
• Serve as a liaison for the College in terms of safety, building/campus updates, College events and meetings, Deans memos, and UNT VP memos to increase effectiveness of communications and ensure receipt of important University and College updates. 

Work Schedule:

M-F, 8 am to 5 pm

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.