Executive Assistant - Part Time (Remote)

  • 512993
  • Denton, Texas, United States
  • Staff
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Title: Executive Assistant - Part Time (Remote)

Employee Classification: Executive Assistant

Campus: University of North Texas - System Administration

Division: SYS-Internal Audit

SubDivision-Department: SYS-Internal Audit

Department: SYS-Internal Audit-902100

Job Location: Denton

Salary: Commensurate with experience

FTE: .6

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
 
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
 
Learn more about the UNT System and how we live our values at www.UNTSystem.edu.
 

Department Summary

The purpose of UNT System Internal Audit is to provide independent, objective assurance and consulting services designed to add value and improve the System operations. It assists the System in accomplishing its strategic and operational objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control, and governance processes

Position Overview

This position is responsible for providing executive, administrative, and analytical support within a vice chancellor or chief executive department or team. This position coordinates activities on behalf of the department or team and acts as a system-wide liaison, interacting with administrative offices and/or external constituencies while maintaining sensitivity to confidentiality and protocol. Identifies issues or problems and research solutions within specific management areas.

Minimum Qualifications

Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

  • Advanced MS Office skills.
  • Knowledge of accounting/budgeting procedures.
  • Demonstrated ability to effectively communicate verbally and in writing at an exemplary level.
  • Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
  • Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
  • Ability to conceptualize, plan and organize multiple programs and assignments effectively.
  • Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
  • Skill in developing and maintaining good working relationships.
  • Knowledge of policies, practices, procedures and terminology of assigned function.

Job Duties

  • Provides administrative support, including drafting and managing correspondence and communications.
  • Schedules appointments and manages the calendar with upcoming deadlines and agenda items that require action.
  • Schedules and coordinates meetings providing oversight for venue, agenda, and technology needs. Coordinates travel arrangements, compiling various reports, maintenance of records and other documentation, project management, and coordinating special events.
  • Serves as a liaison and point of contact with departments reporting to the department or team, and serves as a resource in the resolution of complex, highly sensitive, and confidential administrative matters.
  • Responsible for coordination of various special projects.
  • Coordinates the collection and analysis of data and the preparation of materials prior to meetings and conferences.
  • Ensures the completion of required reports.
  • May be responsible for oversight of departmental budgetary activities.
  • Provides leadership for departmental functions to include planning, directing, and evaluating departmental operations.
  • Coordinates workflow of office staff and may be responsible for the selection, hiring, and training of office personnel and/or student employees. 
  • Serves as HR liaison and may have responsibilities for oversight of various HR processes including faculty/staff hiring, employee records management and maintenance, and faculty appointments, promotion and tenure (for academic units). - (Essential)
  • Identifies and recommends improvements for administrative procedures and/or makes evaluative judgments in implementing changes as appropriate to administrative procedures.
  • Represents the department or team on committees or task forces as requested or assigned.

Physical Requirements

  • Communicating with others to exchange information.

Environmental Hazards

  • No adverse environmental conditions expected.

Work Schedule

Monday, Wednesday, Friday; 8:00 a.m. - 5:00 p.m.

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.

 

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