Title: Operations Business Specialist

Employee Classification: Operations Business Specialist

Campus: University of North Texas - System Administration

Division: SYS-Finance & Admin

SubDivision-Department: SYS-Procurement

Department: SYS-Business Services-927300

Job Location: Denton

Salary: Salary Commensurate With Experience and Qualifications

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview

Department Summary

Procurement is responsible for ensuring compliance with established purchasing guidelines and providing expert interpretation of UNT System's procurement policies. Our key functions include executing purchasing contracts, managing and supporting the eProcurement module of ePro (including testing and training), delivering training on public purchasing methodology, and overseeing formal bidding processes.

Position Overview

The Operations Business Specialist plays a key role in supporting strategic initiatives, process improvements, and operational coordination across departments. This position provides administrative and operational support in areas such as budget reporting, HR-related tasks, travel and expense processing, executive correspondence, and communications. The role involves coordination of vendor-related activities, policy documentation, and special projects to enhance organizational efficiency. The Operations Business Specialist works collaboratively with internal and external stakeholders to ensure effective operations and high-quality service delivery.

Minimum Qualifications

Bachelor's degree in Business Administration or related field; and five years of highly responsible data analysis, finance, budgeting and/or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

Strong organizational and analytical skills to coordinate projects, track progress, and support operational goals.
Excellent communication skills, with proficiency in policy writing, reporting, and executive correspondence.
Advanced proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, and Word.
Experience providing administrative support in areas such as budgeting, travel and expense processing, HR coordination, and vendor management support.
Strong time-management skills with the ability to balance multiple priorities and deadlines.
Knowledge of operational processes, budget tracking, and vendor coordination practices.
Ability to work independently and collaboratively in a fast-paced environment.

Preferred Qualifications

Required License/Registration/Certifications

Job Duties

• Administrative & Financial Support: Provide operational support for departmental functions, including budget tracking, financial reporting, travel and expense processing, and coordination of HR-related documentation such as employee onboarding, personnel actions, and timesheet submissions. Prepare accurate reports and summaries for leadership review. 
• Process Improvement & Operational Initiatives: Support continuous improvement and modernization efforts by helping streamline workflows, policies, and procedures. Assist leadership with operational planning, change management activities, and documentation of standard operating procedures to improve efficiency and consistency.
• Vendor & Project Coordination: Provide support for vendor relations, including onboarding, communication, and issue resolution. Assist with project coordination, vendor documentation, and tracking of service deliverables to ensure operational and compliance objectives are met. 
• Policy, Reporting & Executive Support: Assist with policy updates, reporting, and preparation of materials for executive meetings. Draft and edit correspondence, summaries, and presentations for leadership. Coordinate logistics for cross-functional projects and departmental initiatives. 
• Communications & Departmental Support: Prepare and distribute departmental communications, including website updates, newsletters, and internal announcements. Support leadership with scheduling, document preparation, and coordination of meetings and events. Ensure alignment between departmental activities and broader organizational goals. 
• Collaboration & Stakeholder Engagement: Work collaboratively with internal and external stakeholders to support effective communication and coordination across teams. Participate in meetings, provide operational updates, and assist in maintaining strong partnerships with campus departments and external partners. 

Physical Requirements

Communicating with others to exchange information.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

Generally Monday - Friday, 8:00 a.m. - 5:00 p.m.

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.