Senior Administrative Coordinator

Title: Senior Administrative Coordinator

Employee Classification: Sr Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-Col of Publ Affairs & Hlth Sci

Department: UNT-Kinesiology, Hlth Promo, & Rec-132320

Job Location: Denton

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The College of Public Affairs and Health Sciences (PAHS) at the University of North Texas prepares graduates to address diverse and complex social issues such as aging, disability, disaster management and recovery, criminal justice, health disparities and public safety, and find solutions to challenges in public administration, public health, exercise physiology and urban design.

We have two schools with undergraduate and graduate programs, the Kristin Farmer Autism Center, the Center for Public Management, the UNT Speech and Hearing Center, the UNT Work Inclusion and Supported Employment (UNTWISE) program, UNT ELEVAR, and several professional development and clinical training programs to facilitate careers to address a global society.

Position Overview

The School of Health Sciences, located within PAHS, seeks a Senior Administrative Coordinator to provide advanced administrative, operational and financial support for the school and its leadership. This position serves as a key point of coordination for school operations, including financial processes, personnel administration and academic support activities. The role works closely with faculty, staff and university leadership and requires strong organizational skills, sound judgment and the ability to manage confidential information.
Responsibilities include monitoring budgets and financial transactions, maintaining payroll and personnel records, processing hiring documentation and ePARs, coordinating office operations and supervising administrative staff and student assistants. The position also supports academic operations by assisting with course scheduling and other academic administrative processes, while preparing reports, correspondence and other materials for school leadership.
The ideal candidate is highly organized, detail-oriented and able to manage multiple priorities in a fast-paced academic environment.

Minimum Qualifications

Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

Exceptional communication and interpersonal skills.
Advanced written communication skills.
Advanced Microsoft Office skills.
Knowledge of accounting/budgeting procedures.
Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
Ability to conceptualize, plan and organize multiple programs and assignments effectively.
Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
Skill in developing and maintaining good working relationships.
Knowledge of policies, practices, procedures and terminology of assigned function. Supervisory skills.

Preferred Qualifications

Experience working in higher education.

Job Duties

• Financial and Budget Management: Maintain payroll and budget records; monitor accounts and expenditures; process requisitions and financial transactions; complete PCard purchases and process ABAs, IDTs and reimbursements. 
• Personnel and Payroll Administration: Maintain personnel and payroll records; approve timesheets; prepare and submit new hire ePARs for faculty, staff, adjuncts, teaching fellows/assistants and hourly employees. 
• Office Operations and Supervision: Coordinate daily administrative operations; supervise administrative staff and student assistants; support hiring and onboarding processes; coordinate staff scheduling and office workflows. 
• Administrative and Academic Support: Provide administrative and academic support to school leadership and faculty. Prepare correspondence, reports and confidential materials; sign routine administrative documents; coordinate course scheduling and assist with other academic processes; identify operational issues and research solutions to improve administrative and academic workflows. 

Physical Requirements

• Communicating with others to exchange information.
• Lifting and Moving objects up to 20 pounds.
• Sedentary work that primarily involves sitting/standing.
• Repeating motions that may include the wrists, hands and/or fingers.

Environmental Hazards

• No adverse environmental conditions expected.

Work Schedule

Monday-Friday, 8 a.m. to 5 p.m. with some flexibility for events.

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. Resume and cover letter required

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit –and takes actions to prevent – discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.