Title: Senior Administrative Coordinator

Employee Classification: Senior Administrative Coordinator

Campus: University of North Texas - Health Science Center

Division: HSC-Provost & Exec VP

Sub Division-Department: HSC-Texas Coll of Osteopathic Med

Department: HSC-Academic Health Centers-300632

Job Location: Fort Worth

Salary: $48,000.00

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

The Department of Clinical Education within the Texas College of Osteopathic Medicine coordinates all clinical education experiences for osteopathic medicine students.

Position Overview

The Senior Administrative Coordinator is responsible for providing administrative, budget, and analytical support to the Assistant Dean and Executive Director of Osteopathic Clinical Education. The selected candidate coordinates administrative functions on behalf of the leadership team while maintaining confidentiality, business acumen and adherence to university policies and procedures. Additionally, this position will support various core administrative support areas within the Office of Osteopathic Clinical Education. HSC is a values-based organization, and because of this, any person in this position must exemplify the university's values.

Minimum Qualifications

Bachelor's degree and two (2) years of related experience; or any equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Exceptional communication and interpersonal skills
• Advanced written communication skills
• Advanced Microsoft Office skills
• Knowledge of accounting/budgeting procedures. 
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats
• Ability to conceptualize, plan and organize multiple programs and assignments effectively
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness
• Skill in developing and maintaining good working relationships.

Preferred Qualifications

Required License/Registration/Certifications

Job Duties:

• Responsible for financial operations of the department including: the planning, tracking and reconciliation of financial transactions, helping create an annual M&O budget, purchasing, salary administration.
• Process all hiring for the office.
• Process travel requests and submit travel reimbursements for office employees and associated internal and external partners
• Serve as the office timekeeper
• Serve as an office contract liaison
• Facilitate office meetings by scheduling, creating agendas, ordering catering and recording minutes.
• Perform general office duties such as ordering supplies, housekeeping, maintaining records and managing database systems.
• Prepare reports, memos, letters, meeting presentations.

Work Schedule:

Monday - Friday; 8:00am-5:00pm

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.