Title: Academic Program Specialist

Employee Classification: Academic Program Specialist

Campus: University of North Texas - Health Science Center

Division: HSC-Provost & Exec VP

SubDivision-Department: HSC-Texas Coll of Osteopathic Med

Department: HSC-Academic Health Centers-300632

Job Location: Fort Worth

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview:

Department Summary

The Department of Osteopathic Clinical Education within the Texas College of
Osteopathic Medicine coordinates all clinical education experiences for osteopathic
medicine students.

Position Overview

The Department of Clinical Education within the Texas College of Osteopathic Medicine coordinates all clinical education experiences for osteopathic medicine students. The department at the UNT Health Science Center is seeking to hire a Academic Program Specialist to support the Clinical Education team. The team member will perform specified administrative coordination and provide specialized program support to the Clinical Education Department ensuring that the daytoday administrative functions are performed. This position is critical to the overall success of the program. This position serves as point of contact to students, prospective preceptors and faculty on matters related to course management, enrollment, program requirements, policies and procedures and other administrative matters.

Minimum Qualifications

Bachelor's degree and two (2) years of related experience; or equivalent combination of education and experience.

Knowledge, Skills and Abilities

Proficiency in Microsoft Office suite of programs: Word, Excel, and PowerPoint Manages time and multiple projects Works independently Maintains professional dress, grooming and demeanor Maintains good working relationships with coworkers Excellent interpersonal, oral, and written communication skills Ability to function independently and as part of a team Attention to detail and accuracy of reporting Outstanding customer service skills Knowledge of medical education systems and impact on health care delivery Data entry abilities

Preferred Qualifications

Previous experience in administrative support.Experience with academic coordination.Excellent verbal and written communication skills.High functioning problemsolving skills.Ability to make independent decisions and know when to check with higher authority.High proficiency in Microsoft office is required.

Required License/Registration/Certifications

Job Duties:

• Make changes to rotation schedule due to overall changes issued by Clinical Education throughout the year as needed. 
• Initiate and prepare longitudinal rotation selection in the late spring to incoming 3rd year students for rotation selection. 
• Prepare and maintain online curriculum platform for upcoming year to include but not limited to clinic logs, all rotation instructions, case report and IRB information, quizzes, surveys, and clinical log etc. as determined by specific core curriculum 
• Email welcome packages to core students no later than 14 days before rotation 
• Contact Hospitals to notify of badging needs and orientation attendance 
• Organize and coordinate with library services, electronic medical records, and other necessary departments to coordinate monthly core student orientation. 
• Assign each student to a clinical location for training. Communicate schedule to students and faculty in a timely manner. 
• Compile, track, and submit all grades received via appropriate software systems (Canvas, eMedley, EIS, etc.) 
• Provide technical support for students and faculty as needed for all online systems. 
• Department contact for offsite preceptors in DFW and all remote sites. Keep track of vacations and find alternate locations for students assigned. 
• Attend all meetings, training and events for clinical rotation directors and coordinators 
• Make changes to Roster, Canvas, iClicker and all related documents as information is provided from Registrar/Clinical Education.
• Create, compile, and distribute required reports regarding student performance, curriculum, etc. as needed for the clerkship and as requested by faculty/administration/clinical education. 
• Maintain student records of rotations 
• Input student rotation requests and changes in a timely manner 
• Process student rotation documents according to posted guidelines 
• Participate on committees as assigned by Executive Director, Clinical Education 
• Assist with maintaining clerkship data 
• Maintain accurate records and processes all affiliation agreements for student rotations as needed 
• Processes, renews, maintains all adjunct faculty appointments for clinical rotations 
• Assist the course director for Year 3 Core Clerkship with the design and development of syllabi and other course materials. 
• Actively assist in the overall coordination to include scheduling of meetings, rotations of students, orientations, fellows, interns, and residents; grade submission; and other related administrative duties. 
• Contact teaching faculty regarding availability to train students in their practices and the number of student positions available at each site. 
• Prepare and maintain online platform and keep all course documents uptodate for student and faculty involved in the course. 
• Coordinate all core 3rd year rotations and 4th year electives for department (as applicable) 
• Maintain updated syllabus, evaluations, and program policy and procedures. Assure that the syllabus, course materials, and lectures are distributed to Clinical Education for posting. 
• Updates and maintains site and preceptor data in eMedley student software system
• Runs reports for core and elective rotations 
• Communicates effectively with students, faculty, and staff 
• Attend all meetings and communicate changes
• Advise students regarding processes/procedures pertaining to scheduling and completing clinical clerkships 

Work Schedule:

8a - 5p

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

- None

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.