Title: Administrative Coordinator - CACS Advising

Employee Classification: Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-Col of Applied&Collab Studies

Department: UNT-Applied&Collaborative Studies-135331

Job Location: Denton

Salary: Salary Commensurate with Experience within Pay Grade 7

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview:

Department Summary

The College of Applied & Collaborative Studies (CACS) prepares students to engage with a rapidly changing environment through partnership and innovation. In collaboration with industry partners in the DFW metroplex, CACS creates ongoing opportunities for students to learn and grow in today’s workforce through project-based learning. Our students work on real-world problems with industry leaders in a collaborative setting that interweaves liberal arts, data analysis, project management, and design thinking principles.

Position Overview

This position provides mid-level administrative support to the College of Applied & Collaborative Studies (CACS) Advising Department. Duties include but are not limited to office management, drafting correspondence, scheduling appointments, supervising student assistants, and providing excellent customer service to students, campus partners, and external partners.

Minimum Qualifications

Bachelor's Degree and three years' of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

* Exceptional customer service skills.
* Advanced written communication skills.
* Advanced Microsoft Office skills.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple programs and assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

Bachelor's and one (1) year of related experience; or any equivalent combination of education, training, and experience.

Required License/Registration/Certifications

Job Duties:

• Office Management: Purchase office supplies Key management Supervise Advising student assistants Budget tracking Purchase name tags and business cards Space management coordinator for Sage Hall Asset inventory coordinator for Sage Hall.
• Advising Coordination: Advising staff purchasing (Pcard) Room Reservations Prepare daily schedule Plan advising events Run advising reports Dean's list certificates Travel coordinator Administrative support for the Advising team Oversee College email inbox.
• Customer Service: Greet visitors in person and via phone Sage Hall student support Set up student appointments Manage front desk staff.

Work Schedule:

Monday - Friday 8am to 5pm, with occasional weekend

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Will have occasional travel to Frisco campuses. (Frisco Landing and Inspire Park)

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.