Title: Administrative Coordinator

Employee Classification: Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-Col of Merch, Hosp & Tour

Department: UNT-Hospitality & Tourism-137310

Job Location: Denton

Salary: 40948.16

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview

Department Summary

Founded in 1985, the Hospitality, Event and Tourism Management Program (HETM) at UNT is one of the largest and best-known programs of its kind in the U.S. In addition, UNT is ranked among the nation’s 115 top-tier research universities, according to the Carnegie Classification of Institutions of Higher Education. Our vision is, “To be a global leader in advancing education, creating knowledge, and shaping the Hospitality, Event and Tourism Management professionals of the future.”

The HETM program seeks to provide our future industry leaders a solid academic foundation combined with extensive training in hospitality business skills, use of technology, and networking with industry professionals. As a testament to our mission-driven commitment to academic excellence, we have earned numerous accolades for our HETM programs and initiatives.

Position Overview

The Hospitality Tourism Department at the University of North Texas is seeking to hire a Administrative Coordinator to join our team. Responsibilities of the position include, but are not limited to: Manage the administrative operations for the Department of Hospitality, Event and Tourism Management. Provide direct support to the Chair of the department, including recommending and implementing policies and procedures. Responsible for oversight of department budget, including reporting and forecasting, purchasing, travel, human resources, and property control functions. Analyzes and makes recommendations on office operation needs, including equipment, workflow, and materials. Supports the Chair, including correspondence, data compilation, preparation of reports, calendar maintenance, and related responsibilities. Duties and tasks frequently are nonroutine. Any other duties as assigned.

Minimum Qualifications

Bachelor's degree and two years of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

Exceptional customer service skills. Advanced written communication skills. Advanced Microsoft Office skills. Knowledge of accounting/budgeting procedures. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

The preferred candidate will possess the following additional qualifications: Experience in administrative management of an academic department. Proficient in EXCEL, Word, and electronic file management. Experience in planning meetings/events. Experience in working with and managing student employees. Experience in compiling and analyzing electronic data and summary report writing. Experience in Power BI, ePar, Marketplace requisitions, Purchasing, Travel.

Required License/Registration/Certifications

Job Duties

• Manage the administrative operations and acts as a resource to assist in the resolution of various administrative matters for the department of Hospitality and Tourism. 
• Provide direct support to the Chair of the department, including recommending and implementing policies and procedures. 
• Responsible for oversight of department budget, including reporting and forecasting, purchasing, travel, human resources, and property control functions. 
• Analyzes and makes recommendations on office operation needs, including equipment, workflow, and materials. 
• Supports the Chair, including correspondence, data compilation, preparation of reports, calendar maintenance, and related responsibilities. 
• Assist with planning Department meetings and events including scheduling, planning the agenda, selecting menus, taking minutes and other duties as needed. 

Physical Requirements

Communicating with others to exchange information.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

M-F 8am to 5pm

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. Please submit CV, cover letter and 3 references.

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.