Title: Business Coordinator

Employee Classification: Business Coordinator

Campus: University of North Texas - Health Science Center

Division: HSC-Div of Rsrch & Innovation

SubDivision-Department: HSC-Health Institutes & Centers

Department: HSC-Inst Translational Research-304700

Job Location: Fort Worth

Salary: Commensurate With Experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

The Institute for Translational Research is devoted to bringing novel diagnostics and interventions to patients and families suffering from neurodegenerative diseases, fostering translational research in neurodegenerative diseases at UNTHSC, and Create solutions for a healthier community. Our team spans basic "bench-top" science, clinical research, community-based research and clinical trials. Our translational approach is intended to foster discovery and expedite those discoveries toward the benefit of those suffering from brain disease. A particular emphasis of ITR is the development of personalized (or person-focused) medicine for Alzheimer's disease

Position Overview

• This position will be responsible for providing executive, administrative, and analytical support to faculty and staff associated with the Institute for Translational Research (ITR).

Minimum Qualifications

• Bachelor's degree and three (3) years of related experience; or any equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Excellent communication and interpersonal skills.
• Ability to work independently, determine priorities, and make appropriate decisions.
• Strong analytical and problem-solving skills.
• Ability to be self-sufficiency and an ability to work with minimal supervision.
• Attention to detail.

Preferred Qualifications

• Bachelor's degree and three (3) years of related experience; or any equivalent combination of education and experience.

Required License/Registration/Certifications

• N/A

Job Duties:

• Grant Proposal Submission Support for ITR Faculty Members: Ensure Adherence to grant submission timelines & deadlines, collect & data enter all proposal information & documents into GRAMS system, collaborate with the HSC Office of Sponsored Programs to correct any errors prior to final submission. 
• Provide Faculty Support for Travel & Presentations: make all travel arrangements including: Booking in Concur, Paying Registration with P-Card, and Processing Reimbursements. Assist with creating, reviewing, and /or finalizing PowerPoint presentations, and Order Posters for faculty and staff when presenting at conferences. 
• Calendar Management / Assistance for ITR faculty members: Scheduling of Meetings & Coordinate with outside groups/individuals on faculty member availability for meetings 
• Meeting Management for ITR Specified Cores and Groups (Omics, Biostatistics, Neuroimaging, Data, Development Cores): Quarterly/Biannual Scheduling of Recurring Core & Group Meetings, Create all agendas, send out and maintain Zoom Set-up/links, manage business minutes – Taking attendance in meetings, reviewing notes generated by Fireflies AI note taker for accuracy, Organization & Storage of finalized meeting minutes
• ITR Administrative Operations Tasks: Institute time keeper, faculty supply orders, maintain office records via database, assist Director of Operations with ITR space plan, Processing and routing forms for signature, and Maintaining & Scheduling of ITR Conference Room Calendars 
• Coordination of Quarterly ITR Full Group Meetings & Lunches: Scheduling, Meeting Location, Lunch Location, Group emails, PowerPoint Coordination, Catering Choices & Payment Coordination
• Coordination of Faculty Recruitment Visits: Scheduling & Generating Full-Visit Itinerary, set up all meetings, make all travel arrangements, synchronize faculty recruit activities while on campus, and process reimbursement. 
• Miscellaneous and Additional: Process requisitions for clinical core participant payments, back-up for cash handling, Additional duties as needed and assigned 

Work Schedule:

• Monday - Friday; 8 AM - 5 PM
• On-Site

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

N/A

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.