Title: Financial Operations Coordinator

Employee Classification: Financial Technician

Campus: University of North Texas - Health Science Center

Division: HSC-Provost & Exec VP

SubDivision-Department: HSC-School of Biomed Science

Department: HSC-SBS-Dean's Off-302000

Job Location: Fort Worth

Salary: Commensurate with experience.

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

The College of Biomedical and Translational Sciences (CBTS) takes great pride in shaping the future of the biomedical workforce with three areas of focus: education, student services and research. Our PhD, MS and undergraduate students are the educators, researchers and health care professionals of tomorrow. They also are fully engaged in innovative, ground-breaking research to tackle major health care issues such as cancer, cardiovascular disease and Alzheimer’s disease.

Position Overview

The Financial Operations Coordinator will work directly with the College Fiscal Officer at the College of Biomedical and Translational Sciences (CBTS) to support the CBTS Leadership Team by managing financial operations within the Dean’s Office. This role is crucial for ensuring efficient and compliant financial and administrative processes across the college.

Minimum Qualifications

• Bachelor's degree and one (1) year related experience; or equivalent combination of education and experience.

Knowledge, Skills and Abilities

• Strong analytical and problem-solving skills.
• Excellent organizational and time management skills.
• Proficiency in financial software systems and Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Knowledge of university financial policies and procedures.
• Strong communication skills to interact effectively with all levels of university staff and external parties.

Preferred Qualifications

• Bachelor’s degree in a related field such as business or accounting.
• Two or more years of experience in a role focused on budget management, financial reporting, or a similar financial capacity.

Required License/Registration/Certifications

• N/A

Job Duties:

• Procurement and Contract:
  • Handle procurement activities, process purchase orders and requisitions.
  • Manage contracts, arrange travel, process reimbursements.
  • Verify and reconcile invoices against services or goods received.
  • Ensure compliance with institutional purchasing policies.
• Transaction Processing:
  • Process cost transfers, ABA, voucher corrections, ensuring accuracy and adherence to budget allocations.
  • Maintain comprehensive records of financial transactions, contracts, and procurement documents.
• Purchase Tracking and Financial Reporting:
  • Monitor expenditure against the departmental budget.
  • Report financial status to the College Fiscal Officer.
  • Assist in the preparation of financial reports and forecasts.
• Event and Logistics Coordination:
  • Coordinate logistics for college events, including cost analysis and payment processing.
• Administrative Support:
  • Provide administrative support for financial operations including preparing correspondence, organizing files, and managing schedules related to procurement and contracts.
• Special Projects:
  • Assist in special projects as required by the Dean’s Office, providing logistical and operational support to ensure successful implementation.

Work Schedule:

Monday - Friday, 8:00 am - 5:00pm

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

N/A

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.