Title: Senior Administrative Coordinator

Employee Classification: Sr Administrative Coordinator

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-Ryan College of Business

Department: UNT-RCOB-Grad Programs-131210

Job Location: Denton

Salary: $47,232.00

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

The G. Brint Ryan College of Business is the choice of nearly 10,000 students — making it one of the largest business schools in the nation. Since 1961, the college has been continuously accredited by the Association to Advance Collegiate Schools of Business (AACSB) — a hallmark of the world’s best business schools. Nationally recognized and cutting-edge degrees, enable students to learn beyond the classroom so they can become leaders in their field.

Position Overview

This position includes professional administrative work planning and aiding in the business management and staff services functions of a major administrative office. This position also operates with a high level of initiative and is responsible for a variety of decisions and administrative services. Duties involve independent judgment and initiative based on knowledge gained through experience, public contact work, including personal and sometimes very delicate communication with a wide range of persons and confidentiality of information handled in the Graduate Programs Office.

Minimum Qualifications

Bachelor's Degree and five years' of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training.

Knowledge, Skills and Abilities

• Exceptional communication and interpersonal skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.

Preferred Qualifications

The preferred candidate will possess the following additional qualifications:

• Bachelor's degree with at least 2 years' experience in customer service and office administration.
• Experience with university admissions processing

Required License/Registration/Certifications

None

Job Duties:

• Serve as frontline administrator for Ryan College of Business, Graduate Programs Office. Duties include greeting visitors and answering questions regarding GPO services and tasks, scheduling appointments, managing outgoing/incoming mail, answering phone and taking messages.
• Oversee human resources processes and procedures (including new hire onboarding) for the department.
• Support admission processing of RCOB Graduate Programs.
• Refer visitors to the appropriate staff person in the office or to other offices within RCOB or across campus.
• Assist with planning, preparation and implementation of special events.
• Maintain and effectively communicate in depth knowledge of the information, processes and procedures of the office, including admission requirements, degree requirements and general events.
• Process purchase orders, ABA's, IDT’s, and travel documents for department staff.
• Perform miscellaneous tasks at the discretion of the Assistant Dean and Directors, as assigned.
• Perform daily tasks to ensure the office environment is clean and organized.

Work Schedule:

Monday-Friday, 8:00am – 5:00pm; some evenings and weekends; may require some occasional travel to other instructional locations, including UNT at Frisco

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.