Title: Senior Administrative Specialist

Employee Classification: Sr Administrative Specialist

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-College of Engineering

Department: UNT-Computer Science & Engineering-130310

Job Location: Denton

Salary: $36,383.40

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

The Computer Science and Engineering department is home to 10 Professors, 12 Associate Professors, 15 Assistant Professors, 13 Clinical Associate Professors, 17 Clinical Assistant Professors, 1 Clinical Professor and 4 Lecturers, over 200 Ph.D. students, over 2,900 master students, and almost 2,300 bachelor students. We offer a Ph.D. degree in Computer Science and Engineering, M. S. degrees in Artificial Intelligence, Computer Science, Computer Engineering, Cybersecurity, and Data Engineering, ABET-accredited B. S. degrees in Computer Science and Computer Engineering, and an ABET-accredited B. A. degree in Information Technology, and a new B. S. degree in Cybersecurity. Additional information about the department is available at: http://cse.unt.edu.

Position Overview

This position will coordinate travel requests and reimbursements for students, faculty, and prospective faculty. It will involve submitting requisitions in collaboration with IT and the appropriate faculty members, as well as purchasing departmental items needed for teaching and basic office functions. The role includes completing monthly expense reconciliations and maintaining budgetary items in coordination with the Senior Administrative Coordinator. Additionally, the position will assist other staff members with event management, including setup and breakdown.

Minimum Qualifications

Bachelor's Degree and three years' of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training

Knowledge, Skills and Abilities

• Exceptional customer service skills.
• Advanced Microsoft Office skills.
• Knowledge of accounting/budgeting procedures.
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.
• Supervisory skills.

Preferred Qualifications

• Prior experience with purchasing.
• Prior UNT Training for Requisitions/Concur Travel.

Required License/Registration/Certifications

None

Job Duties:

• Coordinates all requisitions with Faculty/IT/Department Needs.
• Facilitates Travel requests/reimbursements for students/faculty/perspective faculty.
• Completes annual inventory of all equipment on behalf of the Department.
• Assists Senior Administrative Coordinator with all Budgetary concerns.
• Completes monthly reconciliation of accounts for Department funding.
• Supports Professional faculty in meetings coordination.
• Assists Students and their process within the Department functions.

Work Schedule:

Monday - Friday 8:00am-5:00pm

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Applicants must submit a minimum of two professional references as part of their application.

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.