Title: Sr Executive Assistant

Employee Classification: Sr Exec Assistant 

Campus: University of North Texas - Dallas

Division: DAL-Office of the President

SubDivision-Department: DAL-Office of the President

Department: DAL-Office of the President-500000

Job Location: Dallas

Salary: Commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview:

Department Summary

Established as an independent university in 2010, UNT Dallas is the fastest-growing public university in Texas, the only public, 4-year university in the City of Dallas and the most affordable 4-year university in Dallas-Fort Worth. UNT Dallas’ main campus is located in southern Dallas County. UNT Dallas also includes the UNT Dallas College of Law in Downtown Dallas and is part of the University of North Texas System. The university is committed to creating pathways to socioeconomic mobility through education and community connectedness and top priorities are student access and affordability. UNT Dallas reflects the local community with a student body that is 85% minority and majority first generation college students.

Position Overview

This position is responsible for providing executive, administrative, and analytical support to the Office of the President. Coordinates activities for the President and the Chief Operating Officer while reporting to the Chief of Executive Affairs. Acts as university-wide liaison. Identifies issues or problems and researches solutions within specific management areas.

Minimum Qualifications

Bachelor's Degree and five years' of highly responsible and varied office administration or business management experience; or any equivalent combination of education, training, and experience.

Knowledge, Skills and Abilities

• Advanced MS Office skills.
• Knowledge of accounting/budgeting procedures.
• Demonstrated ability to effectively communicate verbally and in writing at an exemplary level
• Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
• Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
• Ability to conceptualize, plan and organize multiple programs and assignments effectively.
• Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
• Skill in developing and maintaining good working relationships.
• Knowledge of policies, practices, procedures and terminology of assigned function.

Preferred Qualifications

N/A

Required License/Registration/Certifications

N/A

Job Duties:

• Provides administrative support, including drafting and managing correspondence and communications, scheduling appointments and managing the calendar with upcoming deadlines and agenda items that require action. Coordinating travel arrangements, compiling various reports, maintenance of records and other documentation, project management, and coordinating special events.
• Coordinates the collection and analysis of data and the preparation of materials prior to meetings and conferences. Ensures the completion of required reports.
• Coordinates workflow of office staff and may be responsible for the selection, hiring, and training of office personnel and/or student workers.
• Identifies and recommends improvements for administrative procedures and/or makes evaluative judgments in implementing changes as appropriate to administrative procedures.
• May lead or serve on various State, local, University, and System-wide committees, sometimes representing the President if absent.
• Serves as a liaison and a point of contact, including providing support to executives and/or departments reporting to the President and being a resource in the resolution of complex, highly sensitive, and confidential administrative matters
• Provides leadership for all departmental functions to include planning, directing, and evaluating departmental operations
• Addresses concerns and request referred to the President’s Office by students, faculty, staff, alumni, and members of the community by responding or referring to the appropriate person

Work Schedule:

Driving University Vehicle:

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.