Title: Accounts Payable Specialist

Employee Classification: Accounts Payable Specialist

Campus: University of North Texas - System Administration

Division: SYS-Finance & Admin

SubDivision-Department: SYS-Procurement

Department: SYS-Procurement-927100

Job Location: Denton

Salary: Commensurate with Experience

FTE: 1.000000

Retirement Eligibility:

About Us - Values Overview:

Department Summary

Vision
We strive to be THE benchmark of procurement exhibiting a high degree of excellence in how we inspire, lead, and challenge the way Procurement enables mission and customer success.

Mission
We enable customer success through sourcing, purchasing, and payment services to achieve best value and UNT System’s educational and research missions.

Position Overview

Performs journey-level accounts payable work with proven experience in Accounts Payable. Responsible for reviewing supplier invoices and related documents and resolving differences related to material/service receipts and/or purchase orders. Aptitude for creating reliable lines of communication with Department personnel to ensure all supplier invoices are paid accurately and in line with State and University policies and guidelines. Provides leadership, supervision, mentorship, and training with integrity and transparency to various internal and external customers as well as Student Interns.

Minimum Qualifications

Bachelor's degree in business or a related field of study or four years' of related experience; or any equivalent combination of education, experience, or training.

Knowledge, Skills and Abilities

- Ability to work well in a team environment
- Ability to listen effectively and articulate thoughts and ideas clearly
- Excellent written and verbal communication skills
- Impeccable interpersonal skills and rapport with the ability to build trust and create value through collaborative relationships
- Ability to multitask while maintaining composure and preserve through evolving and growing environment

Preferred Qualifications

The preferred candidate will possess the following additional qualifications:
- Comprehensive understanding of PeopleSoft or large ERP experience Higher Education or State of Texas experience
- Additional certification in field of Accounts Payable desired
- Desired Bilingual team member

Required License/Registration/Certifications

Job Duties:

• % - Problem-solving: - Think logically, gather relevant information, identify alternatives, weigh evidence and take action. - Works under limited supervision with latitude for the use of initiative and independent judgement to resolve situations and know when to escalate issues. - Able to thrive in a high stress and fast paced environment; multitask, maintain composure and preserver. - Ability to resolve issues and know when to escalate Ensure internal and external customers comply with Federal, State and UNTW Policies and Procedures. - ()
• % - Miscellaneous Tasks: - Accounts Payable Help Desk - answering calls and email inquiries - Other duties as assigned - ()
• % - Supplier Invoices and Payments Audit: - Supplier invoice, purchase order, goods/service receipt to ensure accuracy of supplier billing and process transactions through USAS when applicable - Collaborate with Departments and Suppliers to resolve discrepancies related to invoice/payment document - Obtain any additional documentation required to support business justification for purchase - Communicate to Department staff related to correcting differences in invoices and purchase orders; document tolerance, matching discrepancies, voucher corrections and invoices pending - Contract approval - As needed contact Central Receiving offices or Departments to confirm receipt of goods or services - Peer approval for vouchers in accordance with applicable laws, regulations and procedures - Initiate payment cycle to Suppliers and Employees in accordance with applicable laws, regulations and procedures - Resolve any payment issues; ACH Return, Return Checks, SUA payment discrepancies, late fees, voids and stop payment processing - Reconcile Supplier activity statements - ()

Work Schedule:

Generally, Monday - Friday 8am - 5pm

Driving University Vehicle:

No

Security Sensitive:

This is a Security Sensitive Position.

Special Instructions:

Benefits:

For information regarding our Benefits, click here.

EEO Statement:

The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.